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Privacy Policy

Commercial legal guidelines, operational standards, and compliance frameworks governing trade engagements at Binnie Trading across the United Kingdom and Europe.

Last Updated: September 2026

At Binnie Trading (“we”, “us”, “our”), we are committed to protecting the privacy, confidentiality, and commercial integrity of the businesses, brand partners, wholesale buyers, and commercial contacts who interact with our trade desk and web platform. This Privacy Policy outlines how we collect, process, manage, and safeguard commercial information and personal data in strict compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data Controller Identity & Scope

Binnie Trading operates as the Data Controller for personal data and commercial contact information collected via our website, trade enquiry forms, brand representation submissions, and direct commercial communications. Our operations are governed by the laws of England and Wales.

2. Information We Collect

We collect information necessary to facilitate business-to-business (B2B) trade evaluation, wholesale logistics, brand distribution, and commercial account management. This includes:

  • Commercial Contact Details: Full name, professional job title, corporate email address, direct business telephone numbers (+44 20 8050 2627), and trading correspondence.
  • Company & Business Verification: Registered company name, Companies House number, VAT/EORI numbers, registered office address, delivery warehouse coordinates, and trading history.
  • Brand & Trade Submissions: Brand catalogs, product line sheets, wholesale pricing lists, Minimum Advertised Price (MAP) guidelines, UKCA/CE regulatory compliance certificates, and distribution volume specifications.
  • Technical & Browsing Data: IP address, browser type, operating system, and technical session logs collected to maintain web security, prevent fraud, and ensure platform reliability.

3. Lawful Bases & Purposes of Processing

Under the UK GDPR, we process your information under the following lawful bases:

  • Legitimate Interests (Commercial Evaluation): To review brand representation submissions (Stage-1 Evaluation), assess market fit, qualify wholesale buyer capabilities, and coordinate B2B trade partnerships.
  • Contract Performance: To process wholesale procurement orders, execute pro-forma invoicing, coordinate pallet/freight logistics, and fulfill commercial distribution agreements.
  • Legal & Statutory Compliance: To comply with HMRC tax reporting, maintain statutory financial records, fulfill anti-money laundering (AML) checks, and meet UK trade compliance obligations.
  • Direct Commercial Communication: To respond to your trade desk inquiries, provide requested wholesale availability, and communicate status updates regarding active orders.

4. Data Sharing & Third-Party Disclosures

Binnie Trading operates strictly on a B2B trade model. We do not sell, rent, monetize, or trade your personal or commercial data to third-party marketing brokers.

We may share relevant operational data only with trusted partners on a strict need-to-know basis:

  • Logistics & Freight Carriers: Authorized UK and European bonded warehouses, freight forwarders, and pallet couriers to complete cargo transit.
  • Secure IT & Cloud Infrastructure: Enterprise cloud hosting, encrypted database providers, and secure communication platforms that uphold UK GDPR-compliant data protection standards.
  • Professional & Regulatory Advisors: Legal counsel, chartered accountants, trade auditors, HMRC, or UK law enforcement bodies where required by statutory legal process.

5. International Data Transfers

Where commercial operations require transferring data across the UK and European Economic Area (EEA) for cross-border logistics or supply chain routing, transfers are conducted in accordance with UK adequacy regulations or standard contractual clauses to ensure equivalent data protection.

6. Data Security & Retention

  • Security Safeguards: We employ end-to-end SSL/TLS encryption, secure access controls, firewall monitoring, and internal data segregation to protect commercial records from unauthorized access, alteration, or disclosure.
  • Retention Standards: Active trade records and financial transactional data are retained for a minimum of six (6) years in compliance with UK HMRC statutory accounting rules. General trade inquiries that do not result in a commercial relationship are regularly reviewed and securely purged.

7. Your Rights Under UK GDPR

As a data subject under UK data protection law, you have specific rights regarding your personal information:

  • Right of Access: Request a copy of the personal data we hold about you (Subject Access Request).
  • Right to Rectification: Request correction of inaccurate or incomplete commercial contact details.
  • Right to Erasure: Request deletion of your personal data where retention is no longer required by statutory law or active contractual agreements.
  • Right to Restrict or Object: Object to processing based on legitimate interests or request temporary restriction of processing.
  • Right to Lodge a Complaint: You have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at ico.org.uk.

8. Privacy Inquiries & Contact

If you have any questions regarding this Privacy Policy, your data rights, or commercial data handling, please contact our Data & Trade Operations desk:

Have questions regarding this policy?

Our commercial trade operations team is available to assist with inquiries.

+44 20 8050 2627 Contact Trade Desk Contact Trade Desk